Budgeting is the act of tracking what income is coming in and what money is going out each month. Tracking your savings and spending expenses, helps you get an understanding of the way you spend, the way you save and then identify ways to improve your finances and meet your savings goals.
How to budget
You can strip the budgeting process down to about 6 steps in total. Follow these steps one after another and you’ll have a stronger grip on your budget before you know it.
1. Find your budgeting method
First things first, think about how you want to budget. Do you want to track everything manually in a spreadsheet? Use a budgeting app to help you automate the process? There’s no wrong answer, but choose a method you think you’ll stick with — and dare I say — even enjoy.
If you’re a numbers person who loves a good spreadsheet, an automated software like Tiller Money may fit the bill. If you despise the thought of budgeting and want to automate the process as much as possible, a software like EveryDollar may be a better fit.
2. Tally up your income
Once you have your budgeting method, add your total monthly net income. This could include your salary, interest and dividends, investment income, family allowances, child support, alimony and even income from your side gigs or hobbies.
3. Calculate your expenses
Create budgeting categories for all of your monthly expenses. Look at your receipts and past credit card and bank statements to find the average amount you spend each month on each spend category. Some common expenses include:
Mandatory fixed expenses
Rent or mortgage payment
Phone bill
Car insurance
Internet
Phone bill
Utilities
Mandatory irregular expenses
Groceries
Haircuts
Gas for car
Transportation/parking
Occasional expenses
Car repairs
Medical expenses
Holidays and gifts
Renter’s or homeowner’s insurance
Property taxes
Bank fees
Optional spending
Dining out
Subscriptions
Entertainment
Fun money
Forgot to budget for — this category catches all the little things you forgot to set aside money for
Debt
Credit card
Student loans
Medical bills
Auto loan
Mortgage
Savings
Emergency fund
Vacation fund
Down payment on a house
New car fund
Retirement
You may realize you have way more expenses than you thought when you start calculating them, but that’s okay. Simply adjust these categories as you get more in-tune with your spending.
4. See where you stand
When you finish your budget you should have a figure that shows money left over at the end of the month. This is your income minus expenses.
If your budget shows a positive figure, then you’re spending less than you earn. Congratulations! Take that extra money and put it toward your savings goals and debt.
If your budget shows a negative figure, living beyond your means and possibly accruing more debt. Evaluate your expenses to see what you can do without. Maybe you can shave $50 off your dining out budget or cut out the one subscription service you use least. It doesn’t have to be anything drastic, but small changes will add up over time.
5. Track your progress
Set aside 15 minutes each week to import expenses into your budget, so you can see how much money you have left in each category. If you’ve overspent in one category such as car repairs, move money from another category such as dining out or fun money, to cover the difference. That way you don’t end the month in the red.
If you use cash a lot, keep receipts so you know what you’ve spent your money on. Otherwise, log in to your bank and credit card accounts to see how much you’ve spent.
6. Be flexible
No two months are going to be the same, so your budget needs to be adjusted regularly to match your changing finances. The interest rate on your mortgage may go up, straining your budget more than the previous month.
Or, you may pay off debts and find you have more money to put toward your savings goals. Whatever it is, stay flexible and be willing to adjust your budget as often as necessary.
Example: Budgeting spreadsheet
Here’s what my budgeting categories looked like before I paid off $18k in student loans. I put all of the leftover money toward my debt, then I used it to build a three-month emergency fund once it was paid off.
Cassidy’s monthly income and expenses
Income
Expenses
Salary
$4,000
Rent
-$750
Groceries
-$450
Dining out
-$355
Car loan
-$305
Utilities
-$150
Miscellaneous expenses
-$150
Cat expenses
-$100
Car insurance
-$95
Cell phone bill
-$75
Car fuel
-$55
Subscriptions
-$15
Total income and expenses
$4,000
-$2,500
Leftover money
$1,500
6 budgeting tips and tricks
Keep these tips in mind when creating your budget:
Think long-term. You’ll most likely budget for the month, but remember that improving your finances is a long term commitment. You may not see results at first but keep at it. The reward will be worth it.
Set realistic expectations. The first month your budget is in place is a good barometer of how realistic it is. If you can’t stick to it in the first month then you may need to revise it.
Keep it simple. Less is more when it comes to budgeting categories. Instead of having a category for every little expense, create your main categories, then one “Forgot to budget for” category to catch the miscellaneous.
Make reviewing your budget part of your routine. Get in the habit of reviewing and adjusting your budget at least once a week. Maybe you can do it with your morning coffee on Sundays as you begin to mentally prepare for the next work week.
Use a budgeting app. A budgeting app allows you to quickly and accurately perform financial tasks such as bookkeeping, forecasting and financial analysis. Instead of having to do it manually on pen and paper, most budgeting apps connect to your financial accounts for you and crunches all the numbers in record time. It’ll also automatically update as you use your accounts.
Use a proven budgeting method. There are several popular budgeting methods available to try out. If one doesn’t quite fit your needs, try using another. There’s no one right way to budget and it ultimately comes down to your goals and needs.
Types of budgeting methods
This table showcases the different types of budgeting methods and how they compare. Use it to decide which process may work for you.
Type
Best for
How it works
Popular accounts
Zero-based budgeting
Those who want to know how they’re spending every single dollar they make
Take all income and allocate it toward expenses, debt and savings
Make sure income minus expenses equals zero each month
Can be automated or manual (manual would be tedious)
Those who are new to budgeting or want to budget quickly
Allocate 50% of take-home pay to necessities, 30% to wants and 20% to savings and debt
Don’t track individual expenses, just make sure you stay within certain range
Must be done manually
N/A
Kakeibo budgeting
Those who want to take a more mindful approach to budgeting using a Japanese technique
Set aside money for savings first
Split remaining funds between Survival expenses, Optional expenses, Cultural expenses and Extra expenses
Tally up expenses at the end of the month to see how you did
Can be automated or manual
Kakebo app
Goodbudget
Reverse budgeting
Similar to Kakeibo budgeting, though with more flexible spending.
Set aside money for savings first
Split remaining funds however you deem necessary
Tally up expenses at the end of the month to see how you did
Can be automated or manual
N/A
Line item budgeting
This is a traditional budgeting method where you list your expenses in a spreadsheet, estimate how much you’ll spend in each category, then review your progress at the end of the month.
List expenses in a spreadsheet
Estimate your spending needs
Tally up expenses at the end of the month to see how you did
Can be automated or manual
Excel
Google Sheets
Which budgeting method should I use for short-term goals?
Kakeibo or reverse budgeting are both good options for reaching your short-term goals. Both focus on putting money toward your savings first before addressing other expenses. This method will naturally help you reach a short-term goal faster than a budgeting method like envelope budgeting, which is more focused on overall spending control.
How can a budgeting app help?
A budgeting app allows you to quickly and accurately perform financial tasks such as bookkeeping, forecasting and financial analysis. Instead of having to do it manually on pen and paper, most budgeting apps connect to your financial accounts for you and crunches all the numbers in record time. It’ll also automatically update as you use your accounts.
Compare budgeting apps
Narrow down your choice of budgeting apps to find one that works best for you. Select up to 4 products and click Compare to review their features side-by-side.
5 things to consider when looking for a budgeting app
Whether you’re running a business, digging yourself out of debt or simply trying to get your personal finances in order, budgeting apps can make the process smoother and quicker. Here are five tips to consider when choosing the best budgeting app for you.
Free trials. Look for apps that offer a free tier or at least a free trial so you can test the app before you commit to a paid subscription.
Manual vs automatic input. Most budgeting apps sync with your bank accounts and credit cards to automatically import transactions, but some companies reserve this feature for paying subscribers.
Multi-platform. The best budgeting apps are compatible with Android and iOS, but some are only available on one of the major mobile platforms. If you use more than one operating system on a daily basis, look for apps that offer cross-platform compatibility.
Budgeting methods. You’ll be more inclined to stick to a budget if you choose an app and budgeting method that works with your financial goals and lifestyle. Some apps adhere to the zero-based budgeting approach, while others align with the envelope system. Choose an app that matches the method you’re more likely to stick with.
Cost. Some budgeting apps are completely free, but most require a monthly or annual subscription. Depending on the cost, your subscription could make a dent in the amount of money you’re saving by budgeting. To be on the safe side, choose an affordable app that won’t interfere with your overall budgeting objectives.
Advantages and disadvantages of budgeting
Here are all the reasons you may want to start a budget and things to watch out for:
Pros
Spending awareness. If you don’t have a budget, you may be surprised by how much you spend on a daily basis. Things like a bottle of wine or new clothes add up. A budget shows you exactly how much you’re spending and what you’re buying.
Improves financial control. People who budget regularly don’t count down the hours until payday. They’ve forecast their expenses and managed their money so they have peace of mind.
Makes saving easier. Budgeting makes it easier to identify ways to save because you always know how much you’re spending.
Empowers you to reach your goals. It’s possible to reach your savings goals without a budget, but you’ll get there a lot quicker if you have a budget — or roadmap — to follow.
Lowers financial worry. When you have a budget, you don’t have to stress about whether you’ll have enough money to pay a bill or save for a goal. Your budget will tell you that.
Potential drawbacks
Overwhelming at first. Looking at your expenses for the first time may be stressful, overwhelming or even embarrassing. But remember, knowledge is power.
Takes time. You may not see amazing financial results the first month you budget. It usually takes months of evaluating and adjusting to feel like you’re making progress toward your savings goals and lowering your debt.
Involves trade-offs. You only have so much money each month. Inevitably, you’ll have to make tough choices about how you should spend that money.
Is there a difference between personal and business budgeting?
Personal and business budgeting share the same basic principles. An effective budget tracks your income and expenses and project what your finances will look like in the future.
Personal budgeting apps will help you establish a better spending plan and put money aside for big purchases such as a home, car or wedding, or allocate more money toward fun activities like going to the movies or buying that surfboard you’ve been eyeballing. One popular budgeting option for individuals and families is YNAB.
Business budgeting apps perform the same basic functions as personal apps while also taking into account the complexities of running a business. They consider fixed and variable costs, revenue, payroll and debt, and forecast company growth. Two popular budgeting options for businesses are Quickbooks Online and Xero.
How often do you update your budget?
Most Americans a fairly diligent when it comes to their budgets, with 28% saying they update their budget every six months and a further 24% claiming to review their spending habits every time there is a change to their household income.
Bottom line
Budgeting puts you in control of your money and makes it much easier to track spending habits, reach savings goals and pay down debt. And with the right tool or approach, it’s much easier to forecast your financial future and achieve your financial goals.
Cassidy Horton is a freelance personal finance copywriter and past contributing writer for Finder. Her writing and banking expertise have been featured in Forbes Advisor, Money, The Balance, Money Under 30, Insure.com, and other top digital publishers. She holds a BS in public relations and an MBA from Georgia Southern University. See full bio
Our review puts YNAB under the microscope. We take a closer look at how the budgeting service can help consumers with their finances.
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